Corporate Governance
Summary of Continuous Disclosure Policy
1. Introduction
Toll recognizes the critical importance of timely
disclosure to ensure the efficient operation of the securities
market. The objective of this policy is to ensure that the
management and delivery of price sensitive information by
Toll provides equality of opportunity to all shareholders
and market participants and, in so doing, complies with the
continuous disclosure obligations of the ASX Listing Rules
and the Corporations Act.
2. Disclosure Principle
Toll must immediately notify ASX of any information
concerning Toll that a reasonable person would expect to have
a material effect on the price or value of Toll's quoted securities,
provided that the information does not fall within the exception
to disclosure under the Listing Rules.
3. Compliance with Policy
The Board is responsible for ensuring that Toll
complies with its continuous disclosure obligations. To this
end, the Board is responsible for implementing and overseeing
compliance with this Continuous Disclosure Policy.
The Board and Chief Executive Officer (CEO),
in conjunction with the Chief Financial Officer (CFO)
and the Company Secretary (Secretary), are responsible
for determining whether information is price sensitive and
should be released to the market. In particular, upon notification
of a potentially price sensitive matter in accordance with
this policy, the CEO, CFO and Secretary will assess whether
the information falls within the disclosure exception in the
Listing Rules.
4. ASX Communications Officer
Toll's ASX Communications Officer is responsible
for:
- ensuring that Toll complies with the continuous disclosure
obligations;
- communicating with ASX in relation to Listing Rule matters;
- overseeing and co-ordinating disclosure of information
to ASX, analysts, brokers, shareholders, the media and the
public; and
- educating directors, officers and employees on Toll's
disclosure obligations, policies and procedures and raising
awareness of the principles underlying continuous disclosure.
The ASX Communications Officers are the CFO and the Secretary.
The Secretary will be the primary ASX Communications Officer
for the purpose of administering notifications to the ASX.
The ASX Communications Officer should be made aware of all
proposed disclosures to ASX in advance, including information
to be presented during market discussions (see paragraph 7.7).
5. Price Sensitive Information
All information which is potentially price sensitive should
be ultimately notified to the CEO, CFO and Secretary through
the Reporting Procedures discussed in paragraph 6 below. Some
examples of matters which are either always or may, if material
and dependent on each particular set of circumstances, be
price sensitive are:
(a) profit forecasts;
(b) proposed issues of securities;
(c) borrowings;
(d) impending mergers, acquisitions, reconstructions, takeovers,
etc;
(e) significant litigation;
(f) significant changes in operations;
(g) new products/services and technology;
(h) proposed dividends;
(i) management restructuring; and
(j) new or lost customers/contracts.
Information is considered price sensitive if it would or
would be likely to influence persons who commonly invest in
securities in deciding whether or not to subscribe for, buy
or sell Toll's securities. The nature of the information should
be assessed against this qualitative test, considering Toll's
business activities, size and place in the market.
Employees should not pre-judge whether any information is
not price sensitive and should follow the reporting procedures
set out in paragraph 6.
6. Reporting Procedures
Toll's internal reporting procedures for ensuring potentially
price sensitive information is notified to the CEO, CFO and
Secretary include reports from Board meetings and various
scheduled meetings of management. In addition, senior management
has regular contact with both the Executive Directors and
other managers. This regular contact enables Divisional Directors
and Executive Directors to keep abreast of matters that are,
or might become, price sensitive. Any potentially price sensitive
issues arising from these contacts are to be notified to the
Secretary who will, in consultation with the CEO and/or CFO,
determine whether the matter requires reporting to the ASX.
In addition, all matters which may be considered by any person
to be potentially price sensitive are to be immediately reported
to any of the CEO, CFO or Secretary.
As noted above, the CEO, CFO and/or the Secretary will liaise
to determine if in fact a matter is to be considered price
sensitive and whether or not disclosure is required under
the ASX Listing Rules.
7. Communication of Information
| 7.1 |
Disclosure to ASX
All information which would be expected to have a material
effect on the price or value of Toll's securities will
be released by the ASX Communications Officer to ASX
before any other person.
Immediately following notification to the ASX, all
Board members are to be provided with an electronic
copy of the notification, except where the notification
is a formal non-material obligation under the Listing
Rules, eg exercise by an executive of a share option. |
| 7.2 |
Placement on website
All information disclosed to ASX in compliance with this
policy will be promptly placed on Toll's website following
confirmation of receipt from ASX. |
| 7.3 |
Further Dissemination
The CEO and/or CFO will in each instance determine if
further dissemination of information is required following
release of material to the ASX. Eg. Press releases, media
conferences, or mail outs to security holders. |
| 7.4 |
Authorised spokespersons
Unless otherwise advised, the nominated Toll spokespersons
are the CEO, CFO and Secretary.
The spokespersons are entitled to clarify information
publicly released through ASX, but they should not add
to or reveal any additional information which may be
considered as materially price sensitive. |
| 7.5 |
Market speculation and rumours
Market speculation and rumours, whether substantiated
or not, have a potential to impact Toll and may contain
factual errors. Speculation may also result in ASX formally
or informally requesting disclosure by Toll on the matter.
Toll has a policy of not responding to speculation and
market rumours and employees must observe this policy
at all times. However, notwithstanding this "no comment"
approach, Toll may issue a statement in relation to market
speculation or rumour where:
(a) Toll considers it has an obligation at that time to
make a statement to the market about a particular matter
(b) Toll is required to respond to a formal or informal
request from ASX for information.
The CEO will decide whether it is appropriate to issue
such a statement. No Toll employee is authorised to respond
to speculation and market rumours except with the approval
of the CEO |
| 7.6 |
Trading halts
At times it may be necessary to request a trading halt
from ASX to ensure orderly trading in Toll's securities.
The CEO (or, in his absence, the Chairman) will make all
decisions in relation to trading halts. No Toll employee
is authorised to seek a trading halt except with the approval
of the CEO (or, in his absence, the Chairman) |
| 7.7 |
Contact with the market (market discussions)
Having regard to the fact that price sensitive material
is first released to the ASX, Toll regularly interacts
with the market in a variety of additional ways. These
include presentations to the media, analysts and investors,
including:
(a) one on one briefings; and
(b) in circumstances where senior executives act as a
guest speaker.
Toll recognises that it is important to have such market
discussions, but also recognises that no price sensitive
information is to be communicated during these discussions.
The authorised company spokespersons may clarify information
that Toll has publicly released but must not comment on
material price or value sensitive issues that have not
been disclosed to the market generally. |
| 7.8 |
Review of analyst reports
Toll recognises the important role performed by analysts
in assisting the establishment of an efficient market
with respect to Toll's securities. However, Toll is not
responsible for, and does not endorse, analyst reports
that contain commentary on Toll. |
| 7.9 |
Responding to financial projections and reports
Comments on Toll financial projections and reports will
only be made in relation to material which has already
been publicly disclosed. Toll will publicly announce any
material change in expectations before commenting to anyone
outside Toll. |
8. Breaches of this Policy
Breaches of this policy may lead to disciplinary action being
taken against the employee including dismissal in serious
cases.
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